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Policy Toolkit | Sick Leave | Employee Checklist
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Employee Checklist
Sick Leave - Employee Checklist
Please take the following steps if you are unwell and cannot attend work:
- Notify your manager, by phone, at the earliest opportunity on the first day of your absence
- Indicate whether or not you will be providing a medical certificate and your likely return to work date
- Text or email is only acceptable when you can’t reach your manager by phone or are unable to leave a voicemail
- Submit a medical certificate for any absence of 3 days or more
Claiming Social welfare:
- If you are unable to attend work for more than 3 days, you must claim Social Welfare Illness/Injury Benefit (Class A PRSI employees only). To do this, you must attend your doctor. Your doctor can electronically submit a Certificate of Incapacity for Work directly to the Department of Social Protection. apply for Illness Benefit. You must then submit an online Illness Benefit application through MyWelfare.ie or post an IB1 Form (application form for Illness Benefit and Injury Benefit) to the department. You can get the from your doctor.
- Once completed, post your form to Social Welfare Service, PO Box 1650, Dublin 1
- Illness benefit is paid directly to the employee by Social Welfare. Deductions are automatically made from your salary by the payroll office (Please note that the option for illness payment to be paid to the employer should NOT be selected on the IB1 form. In all cases staff should select for payment to be made directly to themselves)
Long-term Sick Leave (20 consecutive working days or more):
- Maintain regular contact with their Manager to keep them informed of their progress and likely return to work date
- Submit a weekly medical certificate to your Manager/Head of Department or DCU People(On occasion, monthly medical certificates may be submitted with the agreement of the Manager, in consultation with DCU People)
- Attend any appointments with the University Occupational Health provider if requested
- Provide a fitness-to-return-to-work certificate for any continuous absence of four weeks or more
Ongoing employee responsibilities:
- Attend work as per contract of employment
- Take responsibility for your own health, safety and welfare
- Advise your manager of any circumstances that may affect your attendance
- Comply with the provisions, notification and certification requirements of the University's Sick Leave Policy
- Ensure you’re fully aware of who to contact to advise of an absence
- Avail of appropriate support services, as necessary
- Cooperate fully with reasonable rehabilitative measures to facilitate a return to work as quickly as possible
- Minimise absences arising from accidents or ill health by complying with health and safety requirements