Payroll-New To DCU

Firstly, to apply for a PPSN online, you will need to register with MyGovID for a basic account via this link  (Note: you will need an email address and to confirm your name as it appears on your passport).

Once your MyGovID account is active you can access the online PPSN application service via mywelfare.ie (This is for people living in Ireland who are at least 18 years of age).

In order to get a PPSN, you must provide evidence of

• your identity
• your address
• why you need a PPS Number

Evidence of Your Identity

The following are not acceptable as evidence of your identity:

• baptismal certificate
• employment identity cards or personal letters
• copies of certificates or documents
• expired documents (For Irish and UK citizens, passports expired within the last 12 months may be accepted)

Evidence of your Address

You need to show evidence of your address. You can use any of the following documents to do this.

The document must show your name and address and not be older than 3 months:

• household utility bill
• an official letter or document
• a financial statement
• property lease or tenancy agreement
• confirmation of address by a third party such as a hotel or hostel administrator or manager, school principal or property owner*

*If you are staying with friends or relatives, an original household bill plus a note from the bill holder confirming your residency at the bill address is acceptable. This note can be written on the bill itself. 

Evidence of why you need a PPSN

You need a PPSN because you have taken up employment with DCU. Your contract of employment is the required evidence for needing a PPSN as it is a signed offer of employment from your employer confirming when your job is due to start or when it started.

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Upon notification of your PPSN from the DSP, the next step is to register your details with Revenue. Firstly, you need to set up an online account to access Revenue by clicking on My Account.

What you need to Register for myAccount

The following information must be provided for registration:

• PPS number
• Date of birth
• Mobile number or landline number
• Email address
• Home address

If this is your first ever contact with Revenue, once you register successfully, your password will be sent to you by post.

Once you have access to myAccount, you can now register your first Irish employment with Revenue.

To Register your Employment:

In myAccount click on the Jobs and Pensions option under PAYE Services.

You will need:

• new employer’s tax registration number (see here under DCU EMPLOYER REGISTRATION NUMBERS for appropriate Reg Number)
• start date of the new job
• frequency of payment
• staff number if one has been allocated by the employer. This is also called a personnel, works or payroll number (note: this is not mandatory)

Individuals may also be asked to provide additional information including:

• occupation and other details to determine entitlement to Flat Rate Expenses
• length of time living in Ireland and intention to stay to determine whether individual is tax resident
• details of overall income for the current tax year to determine the appropriate rate of Universal Social Charge (USC).

Jointly assessed individuals may be asked to provide information in relation to their spouse or civil partner.

Revenue will use any relevant information from your Revenue record and will only ask for information where it is missing or may not be up to date.

If you have not already provided your PPSN details to payroll on your EDPF, please forward it to payroll@dcu.ie once it has been issued to you and we will update your records.

Once you register your employment with Revenue via myAccount, they will issue DCU directly with an RPN (Revenue Payroll Notification). RPNs set out an individual’s tax credits and rate band for the current tax year.

The information you provide, in addition to the information held on Revenue’s record, will determine the appropriate tax credits and rate band. Usually, a copy of the RPN will be available to view on myAccount within 2 days of the submission being made.